Author Submission Guidelines

Author Guide

This guide explains the how to submit abstracts to EUSN 2026 using the abstract submission system.

Guidelines

Before starting the submission process, make sure your abstract document fulfills the criteria for EUSN 2026:

  • It is provided as a Word file (.docx and .odt both work). Please do not provide PDF files.

  • It contains the full title of your submission.

  • It includes all authors and affiliations in the correct order.

  • It includes up to 5 keywords.

  • It includes the conference session name to which you want to submit the abstract.

  • It includes the abstract that is no longer than 500 words (incl. everything except title, authors, and keywords).

Make sure to have this document open when you submit the abstract, since you will also need to provide this information as metadata to the system.

Register for an Account

To submit an abstract, you will first have to create an account with the EUSN 2026 abstract submission system. To do so, click on the “register” button on the top-right of the homepage, or use the hamburger menu if you are on mobile.

Provide your data according to the form, including both your given and family name(s), affiliation, and email. Make sure to check the privacy statement. Leave the other two checkboxes unchecked. Then, click on register. The system should tell you that your registration is complete.

Submit an Abstract

After having registered, you can submit your abstract. To do so, ensure you are logged in and use the “Submit abstract” button from the homepage. This will show you a checklist with information that your submission should fulfill. At the top of this page, you can see a link “Make a new Conference Proceedings Submission.” Click on it to start the submission workflow.

On the first tab, select the conference session that would like to submit to. This will then show the session abstract below the dropdown. Ensure that you are submitting to the correct session. Next, click the checkboxes for the submission requirements, and check the privacy box just above the “Save and continue” button. Then, click this button to proceed to the next stage.

On the second tab, please upload your abstract as a Word file. When the system asks you what kind of file this is, select “Abstract.” You only need to upload a single file. Make sure all information is included in the file (title, abstract, keywords, authors), since the session chairs will only receive this file.

On the metadata tab, you will have to repeat some of this information. Ensure to add any co-authors as appropriate, insert the title, abstract, and keywords. You can also include co-authors in the email notifications for this submission, if they so wish.

Finally, confirm that the information you provided is correct, and submit the abstract.

Once the submission is in the system, you will receive a confirmation email, and the review process will start. At this point, a session chair will receive a notification about your submission. In the coming weeks, they will review your submission and make a recommendation to the organizers, who then accept or reject the submissions. You will receive emails to notify you of any change regarding your submission.

During this process, you can get in touch with the session chairs by using the “Message between authors and session chairs,“ section attached to your submission. Use this to send a message to the session chairs. You can add files to the discussion, e.g., to provide an updated abstract. The session chairs will receive these messages and take them into account.

Important: The session chairs may also send you messages in case something is amiss. You will receive an email notification about this. Make sure to check the submission status on the website from time to time to ensure a quick process.